How Much Is Manual Work Costing Your Business?

Calculate the hidden costs of manual processes and discover your automation ROI in minutes.

67%
Cost Reduction Potential
6-9
Month Payback Period
380%
Average ROI

Calculate Your ROI

Company Information

Current Process Metrics

Number of people involved in the process
Including benefits and overhead
Time spent per person on this process
Percentage of work requiring rework
Time and materials to fix each error
Number of items processed per week

Automation Potential

Percentage of process that can be automated

Your ROI Analysis

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Current Annual Cost
$0
Gross Annual Savings
0%
ROI Percentage
0
Payback (Months)

Current Annual Costs

Labor Costs $0
Error Costs $0
Opportunity Costs $0

One-Time Implementation

Implementation Cost $0

Ongoing Annual Costs

Annual Support & Maintenance $0
Net Annual Savings $0

Time Savings

Hours Saved Weekly 0
Equivalent FTE 0
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How We Calculate Your ROI (And Why We Show Our Work)

Most ROI calculators are "black boxes" that spit out optimistic numbers with no explanation. We show you exactly how we calculate your savings because transparency builds trust—and your CFO will want to see the math.

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1. Current Cost Analysis

Labor Costs Employees × Hours/Week × Hourly Rate × 52 weeks
True Hourly Cost Base Salary × 1.8 (benefits + overhead)
Error Costs Volume × Error Rate × Cost per Error
Opportunity Cost Labor Cost × 0.1 (what else could they do?)
Why this matters: Most businesses underestimate true employee costs by 40-60%. We include benefits, overhead, and opportunity costs because that's what automation actually replaces.
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2. Automation Potential

Labor Savings Labor Cost × Automation Percentage
Error Reduction 90% of current error costs eliminated
Efficiency Gains 50% reduction in opportunity costs
Regional Adjustments Costs adjusted for local labor markets
Conservative by design: We use 90% error reduction (industry average: 95-99%) and 50% efficiency gains (industry average: 60-80%) because under-promising builds trust.
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3. True Investment Costs

Implementation $25K-$200K (based on company size)
Annual Support $35K-$55K (Growth or Strategic Package)
Industry Complexity Base cost × complexity multiplier
Net ROI (Savings - Support) ÷ Implementation
No hidden costs: We include our annual support fees upfront because surprises kill trust. Your net savings already account for everything you'll pay us.
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4. Industry Benchmarks

Healthcare 40% admin time reduction, 6-9 month payback
Construction 30% project delay reduction, 8-12 month payback
Manufacturing 25% efficiency improvement, 6-9 month payback
Professional Services 35% unbilled hours reduction, 4-8 month payback
Based on real clients: These aren't vendor promises—they're actual results from 47 implementations across 4 industries with 85% client retention.

Real Example: Manufacturing Company

Here's exactly how we calculated ROI for a 150-employee manufacturing company that was manually entering production data into three different systems every shift.

1

Current State Analysis

5 quality technicians × 25 hours/week each × $45/hour (midwest rate) = $293,000/year labor
250 entries/week × 2.5% error rate × $800/error = $26,000/year errors
Opportunity cost = $293,000 × 0.1 = $29,300/year
Total Current Cost: $348,300/year
2

Automation Savings

Labor savings (75% automated) = $293,000 × 0.75 = $219,750/year
Error reduction (90%) = $26,000 × 0.9 = $23,400/year
Efficiency gains (50%) = $29,300 × 0.5 = $14,650/year
Total Gross Savings: $257,800/year
3

True Investment & ROI

Implementation cost = $100,000 (medium company)
Annual support = $55,000 (Strategic Package)
Net annual savings = $257,800 - $55,000 = $202,800/year
ROI = ($202,800 - $100,000) ÷ $100,000 = 203%
Payback Period: 5.9 months

Why Operations Leaders Trust Our Numbers

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Conservative Estimates

We deliberately under-promise on savings and over-estimate timelines. Our actual client results typically exceed calculator predictions by 15-25%.

85% client retention rate
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CFO-Approved Methodology

Our calculations follow standard business case methodology. We include all costs, use market rates, and provide detailed breakdowns your finance team can verify.

47 successful implementations
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Industry-Specific Expertise

We adjust calculations for industry complexity, regulatory requirements, and typical implementation challenges. Construction isn't healthcare isn't manufacturing.

4 specialized industry practices
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Free Reality Check

Before you invest anything, we'll review your specific situation in a 30-minute call. We'll validate the calculator results and identify any factors we missed.

$2,500 value consultation

Industry Benchmarks

See how your automation potential compares to industry leaders who have already implemented intelligent automation.

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30%
Project Delay Reduction
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40%
Administrative Time Savings
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25%
Equipment Effectiveness
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35%
Unbilled Hours Reduction